The full program agenda will be posted soon. In the meantime, view the At-A-Glance agenda for preliminary details.

Discount Registration Deadline: Friday, September 26, 2025

Member Rate: You must be registered in our database as an NYSBCA member representative (in good standing) to receive the member rate for registration. If you are not yet a member and would like to join - click here. After your dues are paid, and your membership application has been approved, then complete the registration form to receive the member rate discount.

• $395 for members | After 9/26 - $495 (Note: You must log in the system to register at the member rate.)
  
  
• $495 for non-members | After 9/26 - $595

*After 9/26 the registration fee increases $100. Don't delay, register today!

Book Online by clicking here.

Don't forget to book your room! The discounted room rates will be available until Friday, September 26^th, or until the block is full.

Room Rate: $259.00, per night, plus taxes

Hotel Website

Hotel cut-off Deadline: September 26th or until the room block is full.

Check-in: After 3:00 PM | Check-out: Before 11:00 AM

Hotel #: (518) 584-4000

Hotel Address: 534 Broadway, Saratoga Springs, NY, 12866

Parking: Guests self-park, $12.00 per day

For local restaurants, golf, casino, shopping, museums, and attractions - click on the link below.

Click Here | Supplier Showcase Guide

NYSBCA offers a “Supplier Showcase” on Friday, October 24 to provide an opportunity for our Supplier members to connect in person with our school bus contractor members and industry colleagues to create new business relationships and strengthen existing ones.

The “Supplier Showcase” is an informal networking opportunity in a ballroom setting that includes 6' display tables. You are welcome to set up your table with your promotional materials and a tabletop display. Depending on the meeting room space for our general sessions, supplier “display tables” will be placed inside the meeting room or in the pre-function space near the NYSBCA registration area. Please review the Supplier Showcase Guide, which provides you with all the pertinent details regarding setup, breakdown, table assignments, shipping instructions, and AV orders.

To participate in the “Supplier Showcase,” you must be a member at the Bronze, Silver, Gold, Platinum, or Lithium-ion level member. Basic-level members can upgrade their membership to participate. Email NYSBCA to upgrade your membership if you are at the "Basic" level and would like to participate.

Not a member? Click here to become a member and be eligible to participate in the supplier showcase and the speed networking session with contactor members. Please note membership is not prorated no matter what month you join. Your membership will renew annually on January 1st.

The attendee registration fee is included with your supplier membership package. You may need to purchase additional attendee registrations depending on your membership level and the number of people attending. Click here to review your membership benefits based on your supplier membership level.

Click Here | Attendee Registration

All supplier representatives attending the Annual Convention must also register as attendees. Complimentary attendee registrations are based on your supplier membership level. Additional representatives must be registered and paid for separately. If you hit your complimentary tickets, then you can select the "Early Bird Member Registration" option if you register before September 26. After September 26, you will select the "Member Registration" option.

Supplier members must log in to access their complimentary attendee registrations, which are based on their supplier membership level. If you are unsure of your supplier level, please send an email to NYSBCA.

• Bronze Supplier Members receive (1) complimentary attendee registration.

• Silver Supplier Members receive (3) complimentary attendee registrations.

• Gold Supplier Members receive (4) complimentary attendee registrations.

• Platinum Supplier Members receive (5) complimentary attendee registrations.

• Lithium-ion Supplier Members receive (6) complimentary attendee registrations.

Attention Supplier Members: If the system allows for additional complimentary registrations that are not part of your membership package, you will be invoiced for the complimentary attendee registrations that should be paid registrations. You cannot gift your complimentary registrations. Complimentary attendee registrations are only eligible for representatives within your company who have been added under your membership bundle in our system. Registrations will be monitored and cancelled if they do not follow our terms.

Friday, October 24, 2025 | 2:45 PM – 3:30 PM

This opportunity is for supplier members participating in the Supplier Showcase only. When you register for the showcase, you will have the option to select "yes" to participate in the Speed Networking session.

DEADLINE | To sign up is Friday, October 3. 

The speed networking event aims to allow Suppliers to connect one-on-one with (3) Contractors to give your elevator pitch in 11 minutes to open the door and build a connection for further discussions. This is a fast-paced networking event. The Supplier's responsibility is to be prepared beforehand on how you want to maximize your time for each one-on-one session. Click on the button below to review the timeline and deadlines.

Click Here | Submit Your Nomination

Award Nomination Deadline: Friday, September 12, 2025

NYSBCA's awards committee invites you to submit a nomination for one of NYSBCA’s prestigious industry awards to be presented at the 71st Annual Awards Dinner on Friday, October 24, 2025, at 6:00 p.m. at the Saratoga Hilton in Saratoga Springs, NY.

AWARD CATEGORIES

Heart of the Industry Awards | "On-the-Road" and "Off-the-Road" Employee of the Year

• Reichenbach Enterprises established the Heart of the Industry Awards in partnership with NYSBCA to recognize outstanding employees of member companies who have served the school transportation industry with distinction. Honorees exemplify exceptional service both on the job and in their communities, enhancing the quality of life across New York State. This award highlights the vital contributions of both “on-the-road” and “off-the-road” employees —acknowledging that both are essential to successful operations. One award will be presented in each category. Each recipient will receive a Heart of the Industry plaque, a complimentary guest dinner ticket, and one night’s hotel stay, courtesy of Reichenbach Enterprises. The winner’s employer will coordinate any additional travel arrangements.
  
  

NYSBCA's Distinguished Service Award

• Each year, NYSBCA honors one or more members, state agency partners or employees, and elected officials with the Distinguished Service Award in recognition of their significant and lasting contributions to the school bus transportation industry. Award recipients will be celebrated at the awards dinner and presented with a commemorative plaque.
  
  

NYSBCA's Contractor of the Year Award

• The Contractor of the Year Award is the association’s highest honor, recognizing a contractor with an outstanding safety and performance record, exceptional maintenance and training programs, and strong leadership in the school transportation industry. The recipient is also deeply engaged in their local community. The award winner receives the Roger Weeks Scholarship Award, which includes a $500 scholarship awarded to the school district of their choice. The honoree will be recognized at the awards dinner and presented with a commemorative plaque.
  
  

Cancellation Policy

Cancellations received after October 3 are not eligible for a refund. Thank you for your donation to support NYSBCA. Refunds will not be available for no-shows. If you cannot attend, you may send an alternate without an additional charge. Email NYSBCA your replacement contact information no later than October 10. Cancellations received by October 3 in writing will be charged a $25.00 processing fee that will be deducted from your registration fee. There is NO refund for Supplier membership dues if you sign up to participate in the Supplier Showcase and are not able to attend.

Consent to Use of Photographic Images

Registration and attendance at, or participation in, NYSBCA meetings and other activities constitutes an agreement by the registration to NYSBCA's use and distribution (now and in the future) of the registrant or NYSBCA's images or voice in photographs, videotapes, electronic reproductions, and audiotapes of such events activities. Unless you inform NYSBCA that you object, permission is assumed.

Consent to Share Hotel Reservation Information

I authorize NYSBCA to obtain my hotel reservation details, including my name, check-in/check-out dates, and room confirmation number, from the hotel for event coordination purposes. I understand that this information will be used solely to manage event logistics.